Head of Finance

The Head of Finance is responsible to the Chief Executive and the Board.

The Head of Finance will support the business by leading on both strategic and operational finance for the organisation. They will lead on budget preparation and financial projections, preparation of monthly management accounts, the development of policies, rules and procedures for the Charity and it’s trading subsidiary, provide advice and guidance to senior management and the Board on financial matters, prepare reports for our Board of Trustees and external funders, act as main point of contact for our auditors completing the consolidated annual accounts and audit pack, and line manage and develop the finance team. The Head of Finance will ensure a high standard of accuracy in overseeing the maintenance of the organisations’ financial records. The Head of Finance will liaise with service managers on budget monitoring, ensuring robust processes are in place for monitoring monthly spend. They will display integrity, flexibility, commitment, and enjoy working as part of a small finance team, ensuring they are adequately supported and developed, and supporting our service managers, senior Leadership Team and the Board of Trustees with financial queries.

Specific Responsibilities include:

· Responsibility for all month end processes and production of monthly Management Accounts, including variance analysis, presenting to the Board and Finance Sub committee

· Oversee the timely operation and upkeep of accounting systems in accordance with financial procedures

· Support service managers to monitor monthly spend against budget and in managing cost of labour targets

· Manage and oversee the work of the Finance Officer, Finance Assistant and Payroll Assistant

· Prepare key account reconciliations on a regular basis

· Prepare information for our Funders on project spend, and to support new funding bids, and present this in a meaningful way

· Ensure efficient financial management and planning systems, and that the organisation demonstrates value for money across all activities and services

· Ensure efficient preparation of the annual consolidated financial accounts, and be main point of contact for external auditors

· Lead on the preparation of the annual budget, liaising with Service managers and the Leadership Team, and present this to the Board for approval

· Lead on the preparation of financial information to support tenders and appraise new opportunities

· Act as main point of contact for accountants, auditors, bankers, HMRC etc.

· Oversee the monthly payroll submission and assist with any payroll queries, supported by the Payroll Assistant

· Preparation and submission of quarterly VAT return for trading subsidiary

· Be responsible for personal learning and development and keep up to date with relevant legislation and updates to accounting standards, policy and practice.

· Participate in supervision, training and meetings as required, and assist in the development of services.

The job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties and it is recognised that jobs change and evolve over time

Personal Specifications:


· A relevant accounting qualification e.g CA, ACA, ACCA, CIMA.

· Previous experience of working in a similar role

· An understanding of Third Sector finance

· Must have previous experience working with a cloud based accounting system such as Xero, Quickbooks, Sage etc.

· Must be numerate and have excellent oral and written communication skills, with an eye for detail

· Must have good Microsoft Word and Excel skills

· Must enjoy leading and working as part of a team

· Must be able to manage a varied work load and prioritise accordingly, with an ability to meet tight deadlines

· Strong communication skills and able to communicate effectively with customers, suppliers and colleagues

· Should have a positive, flexible, “can do” problem-solving approach

· Must demonstrate integrity and a commitment to a values-based approach

Further information:

· Period of appointment: The appointment is permanent

· Confirmation of appointment is subject to satisfactory completion of a 3 month probationary period and Basic Disclosure check.

· Salary: c£50,000 depending on experience

· Hours of work: 35 hours per week (part time would be considered)

· Holidays: 32 paid days pro rata including Public Holidays

· Pension: The FCSS Pension scheme is a Flexible Retirement Plan, with The Pensions Trust. On appointment you will be automatically enrolled but following a qualifying period you may increase your contributions. Where an employee pays a minimum contribution of 3% of salary, FCSS will make a 7% contribution.

· Training and Support and Supervision: You will receive induction training and frequent support in the first three months. Thereafter you will receive monthly individual support and annual appraisals. Regular team meetings are held, and all members have access to internal and external training.

· CycleScheme – Save a between 25% & 39% on new bike packages

· Generous life assurance scheme

Equal Opportunities and Family Friendly employment: FCSS aims to be an equal opportunities and family friendly employer. The post is open to job sharing.